Volunteer Appointments

The School has a Volunteer form, which is a simplified UNSW form and matches that used by SoMS.


If you wish to appoint a volunteer, please read the work restrictions on this form and send the completed form to the School Manager, for approval by Head of School.


Note that the second page of the form details the work restrictions and training requirements for Volunteers. In particular: the maximum period for volunteer work is 6 months for completing UNSW PhD students, and 3 months for all other volunteers. There is a limit of 1 month for full time volunteers.


There is no automatic allocation of desk space for volunteers, so whilst a PhD student may be a volunteer after TSUB, this does not entitle them to dedicated space.


If approved, the supervisor will need to organise mandatory WHS induction/ training (office and laboratory if relevant) to comply with WHS requirements.


Below are notes on how UNSW determines if an appointment should be voluntary or paid. These must be considered when making an appointment.


Reason for the arrangement

Is the purpose of the work experience or internship to give the person work experience or to get the person to do work to help with the ordinary operation of the business? The more productive work that’s involved (rather than just observation), the more likely it is that the person’s an employee.


Length of time

Generally, the longer the period of the arrangement, the more likely the person is an employee.


Significance to the business

Is the work normally done by paid employees? Does the organisation need this work to be done? If the person is doing work that would otherwise be done by an employee, or it’s work that the business / organisation has to do, it’s more likely the person is an employee.


What the person is doing

Although the person may do some productive activities, they’re less likely to be an employee if they aren’t expected or required to come to work or do productive activities.


Who’s getting the benefit?

The person who’s doing the work should get the main benefit from the arrangement. If a business or organisation benefits from engaging the person, it’s more likely the person is an employee.